Some of the documents in the intranet may require more advanced restrictions on who can edit them, especially in the area of policy and procedures. The intranet restriction logic can be extended to allow for the locking of documents so that only the owner of the document or an administrator can edit or delete the document.

All staff with the appropriate permissions will be able to view and potentially download the document; however they will not be able to change the master copy in the intranet. Locking specific documents is very valuable for items such as standard forms, checklists, or manuals that should not be modified by anyone except the owner or system administrators.

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